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Totally digging up an old topic here, but I have a solution. Well, it’s a band-aid really, but it solves the problem.
It is caused because of the alias. The properties of the email still show the alias and Outlook doesn’t think that is you. So it just includes it as one of the recipients. You have two options… Either consciously remove your email from every email you ‘reply to all’ with and just wait for a year or so until people stop using the old address, or you can create a rule to filter out any email sent from your email address. Then the replies that you forget to remove yourself from will filter before they hit your inbox. It would make it tricky to email yourself stuff, but generally when I email myself it is from one account to another. I don’t think I’ve ever emailed my own email address from itself. Anyway, whatever works. I haven’t found anything else to do with this issue, but that solves it for my users.
This is driving me crazy as well. Most of my email traffic requires a Reply All and it’s a pain having to remember to remove yourself from the list of recipients.
In my case this happens even though I only have one account setup within Outlook. (Outlook 2011 Mac by the way)
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There isn’t a one-size-fits-all answer to this question, as the best way to stop Outlook from replying to yourself on reply all will vary depending on the situation. However, some tips that may help include:
- 1. Make sure your replies are relevant – When you reply to someone, make sure your message is relevant and helpful. If it’s not, you might end up annoying your recipient and that wouldn’t be a good thing!
- 2. Filter your messages – If you’re trying to keep your reply all inbox as clean as possible, you may want to filter your messages by sender before responding. This will help you avoid irrelevant messages and focus on the ones that are most important to you.
- 3. Set expiration dates for your replies – If you know that you won’t be able to answer a message for a certain period of time, set an expiration date for it and respond later. This way, people will know that your replies won’t be immediate and they can still count on getting a response from you eventually.
Related to Matt’s answer, I found that if you’re using an alias email (so your login credentials are first initial . last name @ company.com but all your mail looks like it goes through first name . last name @ company.com) then you’ll get hung up. This is what happened with our Exchange mail at work. Took me a long time to sort this out. Hope that helps some people.
So… make sure your “Email” in the Accounts tab is the same as what people are sending you email with.
I’ve seen this before when there is more than one account configured in Outlook. When you ‘reply all’ to an email Outlook tries to filter out your email address from the header but only looks at the default account for the address. If the email came into the different recipient address it will include you on the email. Pretty annoying huh?
You could always setup a rule in Outlook to delete or move emails that come from yourself?
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I’m using Outlook 2010 on an Exchange 2010 environment, and I just ran into this problem. It started today, conincidentally when my primary email address changed on the server. I discovered that if my email address used in the actual email differs from what is in the Account preference, then it would include me in the Reply All. Once I updated the email address in there, the problem went away. If you have more than one email account, you may want to be sure to uncheck “Reply and forward using the default e-mail account” in the Composing preference screen. Good luck!
You can’t stop that behavior. Reply All does exactly what it is designed to do. you will have to remove the other email address after you press “Reply All” and before you press “Send”
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How do I set suggested replies in Outlook?
The reference is to “Automatic Replies — Out of Office”.
Most Microsoft products have a built-in HELP feature.
The icon is a question mark (“?”).
- Tap the HELP icon
- Specify/type Automatic Replies —Out of Office
- Follow the step by step, onscreen instructions.
If you mean remove yourself from the ReplyTo: header (which shows up in the list of addresses to reply to), you can’t. You can do it on your copy, but you can’t do it on everyone else’s copies. (You could try 1 email, to the list, asking people to remove you from the list before they reply. If they’re email-savvy, it might work.)
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